After the approval of your Project;
- We will send you the pass details of our volunteer as soon as we got them, in order for you to prepare the visa invitation letter.
- We will register the volunteer in CIGNA Insurance system.
- We will support the volunteer to get visa.
- We will inform the volunteer if there is a Pre-Departure Training organized by the Turkish NA, before his/her departure.
- We will be in contact with you to solve any problem occurs from now on.
On the other hand we need the below info / action from you. Please,
- Send us the official Project approval number given by your NA. ( like 2016-2-DE04-KA105-012666 )
- Prepare the official invitation letter for our volunteer as soon as you get the passport details. This letter should contain ;
- Full name, date of birth, nationality and pass number of the volunteer.
- Short explanation about Erasmus+ Program and EVS, saying that “all the expenses including food, accommodation, transport, insurance and pocket money is covered by the program.
- Clear address of the accommodation of the volunteer in your country.
- Start and end days of the project
- We need the Address of the host organisation for CIGNA registration.
- Send us the Activity Agreement as soon as possible. Please indicate the amount of the SO cost and the time plan for payment. After we negotiate in all points of the AA, please sign and stamp the AA and send us a scanned copy first than the original. The volunteer has to have the completely signed and stamped AA, to make the visa application.
- The visa process might be long and because of this the volunteer may not be able to join in your Project on the planned date. Please consider the late arrival of our volunteer. In order to send the volunteer on time we need to have the AA and the invitation letter as soon as possible.
- For the travel : The easisest way is either you or the volunteer buys the ticket . Otherwise due to byrocracy reasons, our intervention makes the process very slow and long. This causes the late arrival of the volunteer. Because we can not spend any peny for a person from our budget if there is no entry in the budget for his/her name. The entry needs to be sent by you anyway. Then we have to declare it to be allowed to spend it. This may take a month sometimes. In this case, instead of making the transfer and waiting for a long time, it is better to do it as we offered previously.
If you have any question or comment please contact me and also whenever you write something to the volunteer please put us in the CC box.
